Officer Duties

Section III – Duties of Officers  

1. President shall:
   1. Give administrative guidance to the Association; work with Association officers and in coordinating their efforts in carrying out the organization’s objectives and programs.  
   2. Call and preside at Board and Association business meetings.  
   3. Appoint all committees necessary to carry out the business of the Association with the exception of the nominating committee and the audit committee and serve as an ex-officio member of said committees except nominating. 
   4. Approve the payment of bills.
   5. Strengthen public relations and maintain cooperative relations with other organizations. 
   6. Exercise all powers and duties pertaining to the office of the President. 

2. Vice President shall:
   1. Serve as chair of the bylaws committee.
   2. Serve as a member of the annual audit committee. 
   3. Serve as a member of the statement of a policy committee with the Treasurer and the Vice President for Public Policy.  
   4. Perform all the duties of the office of the President in the event of absence, disability or at the request of the President. 
   5. Responsible for attending state joint board meetings with other Extension professional associations.

3. Vice President for Public Affairs shall:
   1. Perform all duties of the office of President in the event of absence, disability, or at the request of the President or Vice President.  
   2. Assume any other duties that may be assigned by the President or the Executive Board.  
   3. Chair and serve as the liaison between the public affairs committee (consisting of Regional Vice Presidents of Public Affairs) and the Executive Board.  
   4. Coordinate the committee to develop and implement strategies that address issues related to external communications, coalition building, public policy education, and funding opportunities, as defined by the Executive Board.  
   5. Serve as chair of the statement of the policy committee and be responsible for presenting it at the spring board meeting and annual meeting. Other committee members are Vice-President and Treasurer.  
   6. Responsible for attending PILD, if not able to attend must report to the President to have an active member attend.   

4.   Vice President for Member Resources shall: 
   1. Chair and serve as a liaison between the member resources committee and the Executive Board.  
   2. Coordinate the committee to develop and implement strategies that address issues related to networking opportunities for members with diverse and similar interests. Encourage active participation and leadership.  

5. Vice President for Communications shall:
   1. Maintain association website and social media account(s) in partnership with Regional Vice Presidents for Member Resources. 
   2. Develop and implement a marketing and communication plan to attract and retain members and applicants.
   3. Serve as the historian.  

6.    Secretary shall: 
   1. Keep a full and accurate record of the proceedings of all meetings of the Executive Board and the association and send copies of minutes to officers within two weeks after the meeting has concluded.  
   2. Serve as a member of the annual audit committee. 

7.   Treasurer shall:
   1. Keep an accurate record of monies received and disbursed. 
   2. Prepare and present an annual financial report and budget.  
   3. Pay all bills as approved by the President.  
   4. Serve as a member of the future statement of policy committee along with the Vice President and Vice President for Public Affairs.  
   5. Keep an official record of the membership.
   6. The state Treasurer will collect dues and forward membership renewal to VP of Member Resources.